Finance Report 2017

FINANCIAL YEAR TO 31st OCTOBER 2017

HIGHLIGHTS

Overall, this has been an excellent year, both in the number of seats we sold and the net profit that we made.
Our total bank balance increased by £8,517, and so we are recommending charitable donations (over and above the sum we paid to Six-Ex) of £2,500.
Our profits were enhanced by the seven performances we gave of "Bottom's Dream", two at the RSC's Dell stage, and five at local theatres. This made a net profit of £1,881
We rent our stand from Arena. It has a capacity of 366 seats. However, there were isues about the rake of the seats and some sight-lines which we will fully address for our future productions.
As a registered charity we find it easier to attract charitable donations (although our financial health will make make it less easy to attract donations compared to the last few years). We will continue to claim HMR&C gift-aid rebate for members' donations.

 

THE FUTURE

Ths was our first year at Cleeve House - which has proved an excellent venue. The last time we moved was in in 2011, and, in 2011 we made a loss of £9,900. The reasons for that have been voiced as "The Perfect Storm":


~ We performed Hamlet, a play which some audiences think is long and difficult and thus might avoid,

~ A new venue which meant that some of our traditional audience did not want to move,

~ More local outdoor Shakespeare being offered by other groups which diluted potential audience numbers,

~ Mediocre weather,

~ Financial recession.

We have learnt from those lessons; we had a popular play; the weather was excellent; we sold out on Friday and Saturday nights.
Next year we hope to grow on this year's success - we will nevertheles monitor our costs carefully!

ISSUES ARISING

There are a number of issues which need to be addressed as part of the Financial Report:

1. Sponsorship and charitable donations to us:

      Continued and further sponsorship and donations will be sought.

2. Ticket prices

For the last few years the prices were £15 for seats at non-Gala performances and £20 for the Saturday night Gala seats, with a £5 discount for students/under 18s. Groundlings were £5 and £10 respectively.

The feedback from customers indicate that this price is about correct.

We recommend that these prices continue for next year.

3. Charitable donations

Given our current bank balance, we recommend that we make donations in 2017/18 of £500 to a nominated hospice in memory of Sue Corbishley, and a further £2,000 to charities to be nominated at the AGM.

This will be in addition to our donation of £400 to the Six-Ex Mini Owners Club who provide our car parking and give this money to the South West Children's Hospice.

We recommend this to the membership.

 

Balance Sheet as at 31st October 2015

Annual Production 2010 t 2011 t 2012 t 2013 t 2014 t 2015 t 2016 t 2017
 ASSETS
 Cash-in bank £13,747  £3,382  £2,029  £11,551  £16,532  £22,909 £17,773 £26,793
 Cash-in hand £0  £0  £0  £0  £0  £0 £0  £0 
Debitors & Prepayments £80  £0  £0  £0  £0  £0 £0  £0 
Stock  £298 £298 £0  £0  £0  £0 £0  £0 
£14,126 £3,680 £2,029  £11,551  £16,532  £22,909 £17,773  £26.793 
LIABILITIES
Creditors- amounts owing to Suppliers £188  £0 £0  £0  £0  £3,750 £0  £500 
 ttt
Net Current Assets £13,938  £3,680 £2,029  £11,551  £16,532  £19,159 £17,773  £26,293 

 

STATEMENT OF ACCOUNTS

Profit / (Loss) for the year to 31st October 2017

 

Hamlet Twelfth Night The Comedy of Errors Macbeth The Taming of the Shrew The Tempest Mid Summer Night's Dream
Annual Production  2011 2012 2013 2014 2015 2016 2017
Ticket Sales £23,838 £25,967 £24,646 £27,841 £25,435 £24,710 £32,561 (1)
Programme
Net of   'Cost of Sales' £606 £526 £237 £595 £751 £920 £1,128 (2)
Other Income
Stalls income £123 £82 £0 £0 £0
Sale of sweets £141 £29 £0 £0 £0
Misc Income £202 £152 £0 £0 £0
INCOME £24,444 £26,493 £25,349 £28,699 £26,186 £25,630 £33,689
Box Office
Box Office expenses £267 £328 £67 £47 £116 £128 £59
Publicity (inc IT Costs for publicity) £1,663 £1,775 £1,404 £1,122 £1,402 £1,499 £1,779
Site
Stand Hire £21,399 £19,998 £14,733 £14,034 £14,316 £14,603 £13,764
Site Costs Site Contrib £2,300 £2,300 £2,300 £3,988 £3,750 £3,750 £3,790
Generator Hire £0 £0 £0 £0 £0 £0 £333 (3)
Health & Safety £102 £58 £0 £0 £0 £0 £0
Miscellaneous £5 £154 £21 £0 £76 £0 £0
Front of House
Pre-Show Entertainment £550 £310 £308 £385 £215 £190 £340
St. John's Ambulance / Red Cross £493 £508 £307 £319 (£14) £450 £370
Parking £0 £100 £200 £200 £300 £300 £400
(£200) (£300) (£300) (£400)
Toilet Hire £0 £0 £0 £0 £0 £0 £870
Health & Safety £0 £0 £0 £0 £0 £0 £0
Miscellaneous £125 £35 £0 £0 £0 £0 £0
Production
Lighting £1,427 £1,158 £1,164 £1,990 £1,056 £1,385 £1,376
Sound £1,361 £1,188 £1,200 £1,350 £1,350 £1,599 £1,313
Costumes £1,112 £194 £59 £319 £791 £273 £307
Makeup £0 £0 £0 £0 £0 £28 £15
Set £49 £25 £179 £76 £147 £71 £675
Props £65 £0 £0 £22 £103 £0 £250
Scripts £11 £0 £0 £0 £0 £0 £0
Insurance £455 £396 £322 £1,231 £487 £527 £556
Hall Hire £254 £40 £10 £0 £110 £135 £0
Licences £112 £66 £0 £0 £0 £0 £0
Gifts £23 £0 £0 £0 £0 £0 £0
Other expenses £154 £6 £56 £169 £96 £11 £35
EXPENDITURE   £31,927 £28,639 £22,330 £25,052 £24,001 £24,649 £25,832
Production Profit / (Loss) (£7,483) (£2,146) £3,019 £3,647 £2,185 £981 £7,857
COMPANY - Extra income sources and overheads         
Income
Costume hire £410 £104 £260 £309 £374 £0 £13
Corporate Income £0 £1,273 £462 £30 £500 £500 £0
Donations £0 £420 £269 £340 £290 £167 £257
Exceptional item - corporate donation  £0 £0 £5,000 £0 £0 £0 £0
Extra productions £0 £577 £931 £1,244 £989 £0 £1,881 (4)
Other/Misc Income £193 £68 £0 £0 £0 £0 £0
Income £410 £2,442 £6,922 £1,923 £2,153 £667 £2,151
Expenditure
Costume Society £260 £35 £0 £0 £0 £0 £0
AGM £20 £15 £10 £30 £30 £20
Storage Rental £1,521 £1,595 £450 £450 £360 £450 £350
Cast Refreshments (£45) £80 £51 £57 £131
Assets £157 £0 £0 £0 £0 £597 £90 (5)
Exceptional Items - expenditure £893 £0 £0 £0 £0 £0 £0
Expenditure £2,831 £1,650 £420 £540 £441 £1,134 £591
 Profit for the year before charitable donations and exceptional donation  £4,521 £5,030 £3,897 £514 £9,417
CHARITABLE DONATIONS (inc payment for carparking given to charity)         
Car Parking £200 £300 £300 £400 (3)
Other donations £970 £1,600 £500
PROFIT / (LOSS) FOR YEAR (£9,904) (£1,354) £9,521 £4,830 £2,627 (£1,386) £8,517
Balance sheet check:    Balance 2015/16 £17,773
  1 x donation not included in 2015/16 accounts £3
 Balance 2016/17 £26,293
 Increase in balance for year £8,517

 Note. 

(1) Ticket Sales

2014

 

2015

 

2016

2017
 Macbeth

 

Taming of the Shrew

 

 The Tempest

A Midsummer Nights Dream 
Tickets Sold
Stand 1,773 1,603 1,564  2119 
groundlings 131 98 106  141 
  1,904   1,701    1,607   2,260 
Capacity: per performance/total run 390/2730 400/2800 400/2800  390/2730 
Monday 50% 46% 38%  76% 
Tuesday 55% 61% 47%  68% 
Wednesday 70% 53% 50%  78% 
Thursday 76% 69% 79%  77% 
Friday 94% 87% 90%  100% 
Saturday Matinee 50% 39% 53%  78% 
Saturday Evening (Gala) 93% 72% 69%  100% 
Average based on total run capacity   70%   63%   68%  83% 

(2) These items are shown net of cost of sales -

2014 2015 2016 2017
Macbeth Taming of the Shrew The Tempest MSNDream
Programmes
Income £1,224 £1,440 £1,449 £1,715
Cost of Sales £629 £689 £529 £587
£595 £751 £920 £1,128

(3) Site Costs - We shared the generator costs with Cleeve House - a total of £666 - of which we paid 50%

(4) Charity - Our donations as agreed at the 2016 AGM were:

            SANE - £500

            The Six-Ex Mini Club - £400

Six-Ex members give their time to run our car-parking, and donate all the money we pay them to the South West Children's Hospice

(5) Extra Productions - This year we presented "Bottom's Dream" to the Dell/RSC and to five local theatres - a total net profit of £1,884.45

(6) One off Purchases - In 2016 we purchased three good quality gazebos which were used for refreshments, box office and backstage (£597). This year we purchased three fire extingushers (£90)

 

 

We commend this report and the accounts to the membership

Treasurer David Morrell

Chairman Rod Moor-Bardell

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