FINANCIAL YEAR TO 31st OCTOBER 2017
Overall, this has been an excellent year, both in the number of seats we sold and the net profit that we made.
Our total bank balance increased by £8,517, and so we are recommending charitable donations (over and above the sum we paid to Six-Ex) of £2,500.
Our profits were enhanced by the seven performances we gave of "Bottom's Dream", two at the RSC's Dell stage, and five at local theatres. This made a net profit of £1,881
We rent our stand from Arena. It has a capacity of 366 seats. However, there were isues about the rake of the seats and some sight-lines which we will fully address for our future productions.
As a registered charity we find it easier to attract charitable donations (although our financial health will make make it less easy to attract donations compared to the last few years). We will continue to claim HMR&C gift-aid rebate for members' donations.
Ths was our first year at Cleeve House - which has proved an excellent venue. The last time we moved was in in 2011, and, in 2011 we made a loss of £9,900. The reasons for that have been voiced as "The Perfect Storm":
~ We performed Hamlet, a play which some audiences think is long and difficult and thus might avoid,
~ A new venue which meant that some of our traditional audience did not want to move,
~ More local outdoor Shakespeare being offered by other groups which diluted potential audience numbers,
~ Mediocre weather,
~ Financial recession.
We have learnt from those lessons; we had a popular play; the weather was excellent; we sold out on Friday and Saturday nights.
Next year we hope to grow on this year's success - we will nevertheles monitor our costs carefully!
There are a number of issues which need to be addressed as part of the Financial Report:
1. Sponsorship and charitable donations to us:
Continued and further sponsorship and donations will be sought.
2. Ticket prices
For the last few years the prices were £15 for seats at non-Gala performances and £20 for the Saturday night Gala seats, with a £5 discount for students/under 18s. Groundlings were £5 and £10 respectively.
The feedback from customers indicate that this price is about correct.
We recommend that these prices continue for next year.
3. Charitable donations
Given our current bank balance, we recommend that we make donations in 2017/18 of £500 to a nominated hospice in memory of Sue Corbishley, and a further £2,000 to charities to be nominated at the AGM.
This will be in addition to our donation of £400 to the Six-Ex Mini Owners Club who provide our car parking and give this money to the South West Children's Hospice.
We recommend this to the membership.
Balance Sheet as at 31st October 2015
Debitors & Prepayments
Creditors- amounts owing to Suppliers
Net Current Assets
STATEMENT OF ACCOUNTS
Profit / (Loss) for the year to 31st October 2017
|Hamlet||Twelfth Night||The Comedy of Errors||Macbeth||The Taming of the Shrew||The Tempest||Mid Summer Night's Dream|
|Net of 'Cost of Sales'||£606||£526||£237||£595||£751||£920||£1,128||(2)|
|Sale of sweets||£141||£29||£0||£0||£0|
|Box Office expenses||£267||£328||£67||£47||£116||£128||£59|
|Publicity (inc IT Costs for publicity)||£1,663||£1,775||£1,404||£1,122||£1,402||£1,499||£1,779|
|Site Costs Site Contrib||£2,300||£2,300||£2,300||£3,988||£3,750||£3,750||£3,790|
|Health & Safety||£102||£58||£0||£0||£0||£0||£0|
|Front of House|
|St. John's Ambulance / Red Cross||£493||£508||£307||£319||(£14)||£450||£370|
|Health & Safety||£0||£0||£0||£0||£0||£0||£0|
|Production Profit / (Loss)||(£7,483)||(£2,146)||£3,019||£3,647||£2,185||£981||£7,857|
|COMPANY - Extra income sources and overheads|
|Exceptional item - corporate donation||£0||£0||£5,000||£0||£0||£0||£0|
|Exceptional Items - expenditure||£893||£0||£0||£0||£0||£0||£0|
|Profit for the year before charitable donations and exceptional donation||£4,521||£5,030||£3,897||£514||£9,417|
|CHARITABLE DONATIONS (inc payment for carparking given to charity)|
|PROFIT / (LOSS) FOR YEAR||(£9,904)||(£1,354)||£9,521||£4,830||£2,627||(£1,386)||£8,517|
|Balance sheet check:||Balance 2015/16||£17,773|
|1 x donation not included in 2015/16 accounts||£3|
|Increase in balance for year||£8,517|
(1) Ticket Sales
Taming of the Shrew
|A Midsummer Nights Dream|
|Capacity: per performance/total run||390/2730||400/2800||400/2800||390/2730|
|Saturday Evening (Gala)||93%||72%||69%||100%|
|Average based on total run capacity||70%||63%||68%||83%|
(2) These items are shown net of cost of sales -
|Macbeth||Taming of the Shrew||The Tempest||MSNDream|
|Cost of Sales||£629||£689||£529||£587|
(3) Site Costs - We shared the generator costs with Cleeve House - a total of £666 - of which we paid 50%
(4) Charity - Our donations as agreed at the 2016 AGM were:
SANE - £500
The Six-Ex Mini Club - £400
Six-Ex members give their time to run our car-parking, and donate all the money we pay them to the South West Children's Hospice
(5) Extra Productions - This year we presented "Bottom's Dream" to the Dell/RSC and to five local theatres - a total net profit of £1,884.45
(6) One off Purchases - In 2016 we purchased three good quality gazebos which were used for refreshments, box office and backstage (£597). This year we purchased three fire extingushers (£90)
We commend this report and the accounts to the membership
Treasurer David Morrell
Chairman Rod Moor-Bardell